- Recall message outlook 365 how to#
- Recall message outlook 365 windows 10#
- Recall message outlook 365 free#
Recall message outlook 365 how to#
How to enable undo send on your computerġ.
Recall message outlook 365 free#
This free feature allows you to retract an email for up to 30 seconds after you have sent it. In every Office 365 account, you can opt into an undo send feature. Recall an Office 365 email with undo send This post will cover how to undo a sent email in Office 365.
We’ve already looked at how to undo sent emails with other email providers: Luckily, there is a free and easy way to undo a sent email. Anyone can set it up, and we’re going to show you how. Sending protected health information ( PHI) accidentally or to the wrong recipient (don’t always trust auto-fill!) is one of the most common causes for data breaches. Regardless of how it happened, an accidental email can make you seem too eager, too rushed, or worse: it can make you violate HIPAA. We’ve all accidentally sent an email too early, without a specific attachment, or to the wrong address. Then, when you send a message, click Undo in the bottom-left.How to undo a sent email in Microsoft Office 365 (with pictures) by Arianna Etemadieh This gives you a window in which to retract.
Use the dropdown to set a time interval (up to 30 seconds) of how long you want to delay email sending. On the General tab, navigate to the Undo Send section. Navigate to your inbox and click the cog icon in the upper right. In the lower pane, click a number of to set how many minutes you wish to defer sending by, from 1 to 120.Ĭlick Next to follow the wizard through to set any exceptions and give your rule a name.ĭo you use Gmail and want a similar feature? You're in luck. You must check defer delivery by a number of minute s. For example, whether to ignore the rule if sending to a specific person. For the best chance of success, request the recall quickly, but the process isn't fool-proof. The recipient must not have any rules that modify or move your original email.Īs you can see, there are a very specific set of requirements that must be met for your email recall to be successful. The recipient must open the recall request through Outlook on desktop. The recipient must open the recall request before they read the original email. To summarize, for a successful email recall, all of these conditions must be met:īoth you and the recipient must be on the same Exchange server.
Recall message outlook 365 windows 10#
Outlook: Which Windows 10 Email App Is Right for You?įinally, recall requests can't be processed if the recipient is viewing their emails outside the Outlook desktop program, like through the Outlook web app or their mobile device. Furthermore, if the email is sent to a public inbox and the recall request is read by someone other than the intended individual recipient, the recall won't work.
If they have, it'll remain in their inbox regardless of this setting.Īlso, if the recipient has a rule that moves your original email from the inbox to another folder, the recall request will fail. Again, though, this only applies if the recipient hasn't opened your original email. This setting can be found through File > Options > Mail > Tracking. However, if the recipient has Automatically process meeting requests and responses to meeting requests and polls enabled in their Outlook settings, the recall will happen automatically in the background and your original email will be deleted. While they will still receive the recall request, informing them that you want to delete the original message, it's their prerogative on whether to follow through. If they read the original message first, whether that's before you request a recall or after, the original message will remain in their inbox. Most importantly, the recipient must open the recall request before they open the original message. There's no universal rule that an email server should abide by a recall request in fact, it won't even be processed.Įven if you and your recipient are on the same Exchange server, that still doesn't mean guaranteed recall success. This is because once an email has left your internal server, you have no control over it. With that limitation in mind, recalling won't work on emails you've sent outside your organization to, for example, a Gmail or Yahoo account. On the Email tab, the Type column shows what type of account you're using. Click Account Settings > Account Settings.